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Terms and Conditions


Tour operator:
Cape Bike Travel (Hereafter “CBT”)
CC 2005/131928/23
125C Buitengraght Street
City Centre, Cape Town
Cape Town, RSA
Member: Jörg Vogel
Tel: +27 84 606 4449

1. Reservation

All reservations, amendments and cancellations will only be accepted in writing, via fax or email. A deposit of 15% of the total tour price is required at the time of booking. Your booking will only be guaranteed upon written confirmation of receipt by CBT.
Your written reservation or the payment of any money towards CBT means that you have accepted the terms and conditions as given to you.

2. Responsibility and Prices

Items included in the tour price are stipulated in the respective tour itinerary and form part of this contract. All items not mentioned as included are to the clients own expense. Written quotations will be provided on request for any services not included in the tour price. Maps and other general Information do not form part of the contract.

CBT is responsible for providing the services listed in the tour description according to the local standard and the accurate description of services offered in its literature. CBT is responsible for conscientious travel preparations and will carefully select and constantly check our contractors, such as accommodation establishments and rental agencies. CBT is not responsible or liable for any accidents or damage as a result of negligence, either by us or a supplier of ours.

CBT reserves the right to change prices, routing and content of the tour. The extra cost if any resulting therefrom shall be paid for by the participant. We also reserve the right, without prior notice, to withdraw any part or all of a tour and to make such changes as may be necessary. Furthermore, it is agreed and understood that the owners, operators and agents of this tour including CBT are not the guardians of any participant’s safety and they, individually or collectively, cannot be held liable in any way for any occurrence in connection with the operation, or the client’s participation in connection with the tour, which might result in injury, death or other damage to the client, his property or his family, heirs or assigns. CBT is not responsible or liable for a delay resulting from the manufacturer’s/agent’s failure to deliver the motorcycle on time and is not responsible for any delays or changes in schedules or other conditions. The participant further agrees to participate at his/her own risk.

3. Cancellation Fees

Up to 30 days prior to departure: 15% of total
29 to 14 days prior to departure: 25% of total
13 to 07 days prior to departure: 50% of total
06 to 01 day prior to departure: 95% of total
No shows: 100% of total

Cancellation fees are calculated based on the cost of the tour package. No refunds will be made to participants who drop out after the trip has begun and no exceptions to this policy will be made for any reason. We strongly recommend that participants obtain trip cancellation insurance, which is not included in our prices, from an insurance company or their respective travel agent in their country of residence.

4. Luggage

CBT assumes no responsibility for loss, damage or delay in delivering luggage to tour participants. Luggage turned over to us for transport each day is done so at the participant’s own risk. Luggage insurance is recommended and participants are limited to two pieces of luggage per rider.

5. Non-observance of Traffic Laws and Group Travel Regulations

If any of the participants do not comply with traffic laws or the requirements for group travel, CBT has the right to cancel the individual’s tour, which means that his/her riding privileges will be suspended and the motorcycle secured. Participants are responsible for any traffic fines obtained as a result of any traffic violation.

6. Photo and Video Material

Photos and videos produced by CBT or its representatives on tour are the property of CBT. The copyrights thereof are vested with us and we can use all of this material for advertising and marketing purposes, including images in which individual tour members can be recognised, without any charge from the tour member to CBT for the use of this material.

7. Weather Conditions

CBT strives to schedule its tours at a time of the year when the weather in the touring area is usually pleasant for motorcycling. Many tours pass through areas where weather conditions can change very suddenly and significantly. Understandably, CBT cannot be held liable for unpleasant or unsuitable weather conditions and no refunds are made for such conditions.

8. Printing Errors and Calculation Mistakes

CBT reserves the right to correct printing errors or calculation mistakes at any time. Should any clause in this document be found not to be in accordance with current South African law it shall be amended to the closest interpretation possible in letter and spirit. The rest of this document shall not be affected.

9. Acceptance of Terms and Condition/Waiver and Release

By booking with CBT the client expressly accepts the following declaration:

I am aware that motorcycling is a potentially dangerous and life-threatening activity. I herewith confirm that I am in the possession of a valid driving licence that entitles me to operate a Motorcycle with an engine capacity greater than 600ccm producing more than 30KW on South African roads. I have been briefed on how to safely operate the motorcycle and how to behave in South African traffic as well as on how to safely ride in a group. I will at all times adhere to the traffic laws and the rules of group travel and not endanger/damage any person or nature. I confirm that I am physically and mentally able to safely operate the motorcycle.

I agree that Cape Bike Travel CC, its officers, directors, employees and agents (hereinafter, the “RELEASED PARTIES”) shall not be liable or responsible for injury or damage to me or my property during any activities or events organised by Cape Bike Travel CC and resulting from acts or omissions occurring during the performance of the duties of the released parties, even where the damage is caused by negligence (except gross negligence or wilful intend) I understand and agree that all participants participate voluntary and at their own risk in all Cape Bike Travel activities and assume all risks arising out of the conduct of such activities. I release and hold the released parties harmless from any loss of property, any injuries or trauma including Death arising from me participating in the activities. I am solely responsible for any damages arising to persons and/or property as a direct result of me operating the motorcycle insofar as they are not covered by the relevant Insurance.

I understand that the released parties may take photographs at the events for use in Cape Bike Travel related materials. I hereby confirm that I have no Objection that my photograph is taken and used in this context and for this purpose.

By signing the release and authorization to photograph, I certify that I have read this release and fully understand it and that I am not relying on any statements or representations made by the released parties. Should any clause in this document not be in accordance with current South African law it shall be amended to the closest interpretation possible in letter and spirit. The rest of this document shall not be affected.